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Tutorial Office Word 2007

TUTORIAL OFFICE WORD 2007

Screen Layout

Word 2007 Screen Layout

Menus

Ketika Anda mulai menjelajahi Word 2007 Anda akan melihat sebuah tampilan baru untuk menu bar. Ada tiga fitur yang harus Anda ingat saat Anda bekerjadalam Word 2007: Tombol Microsoft Office, Quick Access Toolbar, dan Ribbon.Ketiga fitur berisi banyak fungsi yang dalam menu versi sebelumnya Word. Fungsitiga fitur akan lebih sepenuhnya dieksplorasi di bawah ini.

Tombol Microsoft Office

Microsoft Office Button

Tombol Microsoft Office melakukan banyak fungsi yang terletak di menu File dariversi Word. Tombol ini memungkinkan Anda untuk membuat dokumen baru,membuka dokumen yang ada, menyimpan atau save as, mencetak, mengirim(melalui email atau fax), mempublikasikan atau menutup.

The Ribbon

Ribbon

Ribbon adalah panel di bagian atas dari dokumen. Ia memiliki tujuh tab: Home,Insert, Page Layout, Referensi, Surat, Review, dan View yang berisi fitur baru dan yang sudah ada banyak Word. Setiap tab ini dibagi menjadi kelompok. Kelompok-kelompok yang logis kumpulan fitur yang dirancang untuk melakukan fungsi yangAnda akan memanfaatkan dalam mengembangkan atau mengedit dokumen Word Anda. Fitur yang umum digunakan ditampilkan pada Ribbon, untuk melihat fiturtambahan masing-masing kelompok, klik pada tanda panah di bagian kanan bawah dari setiap

kelompok.Addition Ribbon Tab Groups

Masing-masing tab berisi alat berikut:
Home: Clipboard, Font, Ayat, Styles, dan Editing.
Masukkan: Halaman, Tabel, Ilustrasi, Link, Header & Footer, Teks, dan Simbol
Page Layout: Tema, Page Setup, Page Background, Ayat, Atur
Referensi: Daftar Isi, Catatan kaki Citation, & Bibliografi, Keterangan, Indeks, danDaftar Kewenangan
Surat: Buat, Mulai Mail Merge, Write & Insert Fields, Pratinjau Hasil, Selesai
Ulasan: Proofing, Komentar, Pelacakan, Perubahan, Bandingkan, Lindungi
Lihat: Dokumen Views, Tampilkan / Sembunyikan, Zoom, Window, Macro

Quick Access Toolbar

Quick Access Toolbar

Toolbar akses cepat adalah disesuaikan toolbar yang berisi perintah yang Andamungkin ingin menggunakan. Anda dapat menempatkan akses cepat toolbar di atas atau di bawah pita. Untuk mengubah lokasi dari akses cepat toolbar, klikpada panah pada akhir toolbar dan klik Tampilkan Di bawah Ribbon.

Location of Quick Access Toolbar

Anda juga dapat menambahkan item ke toolbar akses cepat. Klik kanan pada item apapun di Kantor Tombol atau Ribbon dan klik Tambahkan ke Quick Access Toolbar dan jalan pintas akan ditambahkan ke Quick Access Toolbar.

Adding to the Quick Access Toolbar

Buat Dokumen Baru

Ada beberapa cara untuk membuat dokumen baru, membuka dokumen yang ada, dan menyimpan dokumen dalam Word:

  1. Klik Tombol Microsoft Office  Office Button dan Klik New atau
  2. Tekan CTRL + N (Tekan tombol CTRL sambil menekan “N”) pada keyboard

Anda akan melihat bahwa ketika Anda mengklik Tombol Microsoft Office dan Klik New, Anda memiliki banyak pilihan tentang jenis dokumen yang dapat Anda buat.Jika Anda ingin mulai dari dokumen kosong, klik Kosong. Jika Anda ingin mulai dari template Anda dapat menelusuri melalui pilihan Anda di sebelah kiri, lihatpilihan di tengah layar, dan melihat tampilan pilihan pada layar kanan.

New Document Templates

Opening an Existing Document

  • Klik Tombol Microsoft Office  Office Button dan Klik Open, atau
  • Tekan CTRL + O (Tekan tombol CTRL sambil menekan “O”) pada keyboard, atau
Jika Anda baru digunakan dokumen Anda dapat klik Tombol Microsoft Office danklik nama dokumen di Recent Documents bagian dari gambar Insert jendeladokumen terakhir

Saving a Document

  • Klik Tombol Microsoft OfficeOffice Button dan Klik Save atau Save As (ingat, jika Anda mengirimkan dokumen keseseorang yang tidak memiliki Office 2007, Anda akan perlu klik Office Button, klikSave As, dan ClickWord 97-2003 Document), atau
  • Tekan CTRL + S (Tekan tombol CTRL sambil menekan tombol “S”) pada keyboard, atau
    Klik ikon File pada Toolbar Akses Cepat

Save Graphic

Renaming Documents


To rename a Word document while using the program:

    • Klik Office Button Office Button dan menemukan file yang ingin Anda ganti namanya.
    • Klik kanan nama dokumen dengan mouse dan pilih Rename dari shortcut menu.
    • Ketik nama baru untuk file dan tekan tombol ENTER.

Rename Drop Down Menu

Working on Multiple Documents


Beberapa dokumen dapat dibuka secara bersamaan jika anda mengetik ataumengedit beberapa dokumen sekaligus. Semua dokumen yang terbuka akan terdaftar di Tab View of Ribbon bila anda klik pada Windows Switch. Dokumen saat ini memiliki tanda cek di sebelah nama file. Pilih dokumen lain terbuka untuk melihatnya.

Switch Windows Menu

Document Views

Ada banyak cara untuk melihat dokumen di Word.

  • Cetak Layout: Ini adalah tampilan dari dokumen karena akan muncul bila dicetak.Ini termasuk semua tabel, teks, grafik, dan gambar.
  • Layar Penuh Membaca: Ini adalah tampilan penuh panjang melihat dari dokumen.Baik untuk melihat dua halaman sekaligus.
  • Web Layout: Ini adalah tampilan dari dokumen karena akan muncul dalam browser web.
  • Garis Besar: Ini adalah bentuk garis besar dokumen dalam bentuk peluru.
  • Draft: Pandangan ini tidak menampilkan gambar atau layout, hanya teks.

Untuk melihat dokumen dalam bentuk yang berbeda, klik pandangan dokumenpintas di bagian bawah layarDocument Views Shortcuts atau :

  • Klik Tab View pada Pita
  • Klik pada tampilan dokumen yang sesuai.

Document Views Group

Close a Document

Untuk menutup dokumen:

  • Klik Office Button
  • Klik Close

Word 2007 menawarkan berbagai pilihan yang dapat disesuaikan yang memungkinkan Anda untuk membuat Firman bekerja yang terbaik untuk Anda.Untuk mengakses pilihan yang dapat disesuaikan:

  • Klik Office Button
  • Klik Opsi Word

Word Options Menu

Popular

Fitur-fitur ini memungkinkan Anda untuk personalisasi lingkungan kerja Andadengan bahasa, skema warna, nama pengguna dan memungkinkan Anda untukmengakses fitur Live Preview. Fitur Live Preview memungkinkan Anda untuk melihat hasil penerapan perubahan desain dan format tanpa benar-benarmengaplikasikannya.

Popular Options

Display
This feature allows you to modify how the document content is displayed on the screen and when printed.  You can opt to show or hide certain page elements.

Display Options

Proofing
This feature allows you personalize how word corrects and formats your text. You can customize auto correction settings and have word ignore certain words or errors in a document.

Proofing Options

Save
This feature allows you personalize how your document is saved.  You can specify how often you want auto save to run and where you want the documents saved.

Save Options

Advanced
This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

Advanced Options

Customize
Customize allows you to add features to the Quick Access Toolbar.  If there are tools that you are utilizing frequently, you may want to add these to the Quick Access Toolbar.

Customize Options

Typing and inserting Text
To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:

Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END

Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:

Selection Technique
Whole word double-click within the word
Whole paragraph triple-click within the paragraph
Several words or lines drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document choose Editing | Select | Select All from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.

Inserting Additional Text
Text can be inserted in a document at any point using any of the following methods:

  • Type Text:  Put your cursor where you want to add the text and begin typing
  • Copy and Paste Text:  Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.
  • Cut and Paste Text:  Highlight the text you wish to copy and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste.
  • Drag Text:  Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon.

Clipboard Group

Rearranging Blocks of Text
To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon.
Insert picture of clipboard group labeled

  • Move text:  Cut and Paste or Drag as shown above
  • Copy Text:  Copy and Paste as above or use the Clipboard group on the Ribbon
  • Paste Text:  Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to Paste, Paste Special, or Paste as Hyperlink

Paste Menu

Deleting Blocks of Text
Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.

Search and Replace Text
To find a particular word or phrase in a document:

  • Click Find on the Editing Group on the Ribbon
  • To  find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.

Editing Group

Undo Changes
To undo changes:

  • Click the Undo Button on the Quick Access Toolbar

Undo Button

Styles
A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more.  You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document:  Font, Paragraph, and Styles.

Home Tab

Change Font Typeface and Size

To change the font typeface:

  • Click the arrow next to the font name and choose a font.

Font Typeface

  • Remember that you can preview how the new font will look by highlighting the text, and hovering over the new font typeface.

Font Preview

To change the font size:

  • Click the arrow next to the font size and choose the appropriate size, or
  • Click the increase or decrease font size buttons.

Font Size

Font Styles and Effects
Font styles are predefined formatting options that are used to emphasize text.  They include:  Bold, Italic, and Underline.  To add these to text:

  • Select the text and click the Font Styles included on the Font Group of the Ribbon, or
  • Select the text and right click to display the font tools

Font Tools

Change Text Color
To change the text color:

  • Select the text and click the Colors button included on the Font Group of the Ribbon, or
  • Highlight the text and right click and choose the colors tool.
  • Select the color by clicking the down arrow next to the font color button.

Font Color

Highlight Text
Highlighting text allows you to use emphasize text as you would if you had a marker.  To highlight text:

  • Select the text
  • Click the Highlight Button on the Font Group of the Ribbon, or
  • Select the text and right click and select the highlight tool
  • To change the color of the highlighter click on down arrow next to the highlight button.

Font Highlight

Copy Formatting
If you have already formatted text the way you want it and would like another portion of the document to have the same formatting, you can copy the formatting.  To copy the formatting, do the following:

  • Select the text with the formatting you want to copy.
  • Copy the format of the text selected by clicking the Format Painter button on the Clipboard Group of the Home Tab
  • Apply the copied format by selecting the text and clicking on it.

Format Painter

Clear Formatting
To clear text formatting:

  • Select the text you wish to clear the formatting
  • Click the Styles dialogue box on the Styles Group on the Home Tab
  • Click Clear All

Clear Styles

Formatting paragraphs allows you to change the look of the overall document.  You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Page Layout Tab

Paragraph Group

Change Paragraph Alignment
The paragraph alignment allows you to set how you want text to appear.  To change the alignment:

  • Click the Home Tab
  • Choose the appropriate button for alignment on the Paragraph Group.
    • Align Left:  the text is aligned with your left margin
    • Center:  The text is centered within your margins
    • Align Right:  Aligns text with the right margin
    • Justify:  Aligns text to both the left and right margins.

Alignment Buttons

Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:

  • First Line:  Controls the left boundary for the first line of a paragraph
  • Hanging:  Controls the left boundary of every line in a paragraph except the first one
  • Left:  Controls the left boundary for every line in a paragraph
  • Right:  Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

  • Click the Indent buttons to control the indent.
  • Click the Indent button repeated times to increase the size of the indent.

Indent Buttons

  • Click the dialog box of the Paragraph Group
  • Click the Indents and Spacing Tab
  • Select  your indents

Paragraph Dialog Box

Add Borders and Shading
You can add borders and shading to paragraphs and entire pages.  To create a border around a paragraph or paragraphs:

  • Select the area of text where you want the border or shading.
  • Click the Borders Button on the Paragraph Group on the Home Tab
  • Choose the Border and Shading
  • Choose the appropriate options

Borders and Shading

Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:

  • Select the text you wish to format.
  • Click the dialog box next to the Styles Group on the Home Tab.
  • Click the style you wish to apply.

Quick Styles

Create Links
Creating links in a word document allows you to put in a URL that readers can click on to visit a web page.  To insert a link:

  • Click the Hyperlink Button on the Links Group of the Insert Tab.
  • Type in the text in the “Text to Display” box and the web address in the “Address” box.

Create Links

Hyperlinks Dialog Box

Change Spacing Between Paragraphs and Lines
You can change the space between lines and paragraphs by doing the following:

  • Select the paragraph or paragraphs you wish to change.
  • On the Home Tab, Click the Paragraph Dialog Box
  • Click the Indents and Spacing Tab
  • In the Spacing section, adjust your spacing accordingly

Indents and Spacing Dialog Box

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look.  Styles can be saved for use in many documents.

Apply Styles
There are many styles that are already in Word ready for you to use.  To view the available styles click theStyles dialog box on the Styles Group in the Home Tab.  To apply a style:

  • Select the text
  • Click the Styles Dialog Box
  • Click the Style you choose

Choose Styles

Creating New Styles
You can create styles for formatting that you use regularly.  There are two ways to do this:  New Styles or New Quick Styles.

New Styles
To create a new style:

  • Click the Styles Dialog Box
  • Click the New Style Button

New Style

  • Complete the New Style dialog box.
  • At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

New Style Dialog Box

New Quick Style
To create a style easily:

  • Insert your cursor anywhere in the chosen style
  • Click the Styles dialog box

Styles Dialog Box

  • Click Save Selection as New Quick Style

New Quick Style Button

Style Inspector
To determine the style of a particular section of a document:

  • Insert cursor anywhere in the text that you want to explain the style
  • Click the Styles Drop Down Menu
  • Click the Style Inspector Button

Style Inspector

Tables are used to display data in a table format.

Create a Table
To create a table:

  • Place the cursor on the page where you want the new table
  • Click the Insert Tab of the Ribbon
  • Click the Tables Button on the Tables Group.  You can create a table one of four ways:
    • Highlight the number of row and columns
    • Click Insert Table and enter the number of rows and columns
    • Click the Draw Table, create your table by clicking and entering the rows and columns
    • Click Quick Tables and choose a table

Tables Dialog Box

Enter Data in a Table
Place the cursor in the cell where you wish to enter the information.  Begin typing.

Modify the Table Structure and Format a Table
To modify the structure of a table:

  • Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.

Table Tools

On the Design Tab, you can choose:

  • Table Style Options
  • Table Styles
  • Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows you to:

  • View Gridlines and Properties (from the Table Group)
  • Insert Rows and Columns (from the Rows & Columns Group)
  • Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
  • Merge or Split Cells (from the Merge Group)
  • Increase and Decrease cell size (Cell Size Group)
  • Align text within the cells and change text directions (Alignment Group)

Table Layout Tools

Word 2007 allows you to insert special characters, symbols, pictures, illustrations, and watermarks.

Insert Tab

Symbols and Special Characters
Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:

  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Symbol button on the Symbols Group
  • Choose the appropriate symbol.

Symbols Drop Down Menu

Equations
Word 2007 also allows you to insert mathematical equations.  To access the mathematical equations tool:

  • Place your cursor in the document where you want the symbol
  • Click the Insert Tab on the Ribbon
  • Click the Equation Button on the Symbols Group
  • Choose the appropriate equation and structure or click Insert New Equation

Equations Drop Down Menu

  • To edit the equation click the equation and the Design Tab will be available in the Ribbon

Equation Design Tools Tab

Illustrations, Pictures, and SmartArt
Word 2007 allows you to insert illustrations and pictures into a document.  To insert illustrations:

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the Clip Art Button
  • The dialog box will open on the screen and you can search for clip art.
  • Choose the illustration you wish to include

Clip Art Dialog Box

To insert a picture:

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the Picture Button
  • Browse to the picture you wish to include
  • Click the Picture
  • Click Insert

Insert Picture Dialog Box

Smart Art is a collection of graphics you can utilize to organize information within your document.  It includes timelines, processes, or workflow. To insert SmartArt

  • Place your cursor in the document where you want the illustration/picture
  • Click the Insert Tab on the Ribbon
  • Click the SmartArt button
  • Click the SmartArt you wish to include in your document
  • Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

Smart Art Dialog Box

Resize Graphics
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture.

Resize Graphic

Watermarks
A watermark is a translucent image that appears behind the primary text in a document.  To insert a watermark:

  • Click the Page Layout Tab in the Ribbon
  • Click the Watermark Button in the Page Background Group
  • Click the Watermark you want for the document or click Custom Watermark and create your own watermark
  • To remove a watermark, follow the steps above, but click Remove Watermark

Watermark Dialog Box

There are many features to help you proofread your document.  These include:  Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.

Spelling and Grammar
To check the spelling and grammar of a document

  • Place the cursor at the beginning of the document or the beginning of the section that you want to check
  • Click the Review Tab on the Ribbon
  • Click Spelling & Grammar on the Proofing Group.

Spelling and Grammar Button

  • Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.

Spelling Error Dialog Box

If you wish to check the spelling of an individual word, you can right click any word that has been underlined by Word and choose a substitution.

Spelling Drop Down Box

Thesaurus
The Thesaurus allows you to view synonyms.  To use the thesaurus:

  • Click the Review Tab of the Ribbon
  • Click the Thesaurus Button on the Proofing Group.
  • The thesaurus tool will appear on the right side of the screen and you can view word options.

Thesaurus Dialog Box

You can also access the thesaurus by right-clicking any word and choosing Synonyms on the menu.

Thesaurus Drop Down Box

Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is.  To customize AutoCorrect:

  • Click the Microsoft Office button
  • Click the Word Options Button
  • Click the Proofing tab
  • Click AutoCorrect Options button

AutoCorrect Options Button

  • On the AutoCorrect Tab, you can specify words you want to replace as you type

AutoCorrect Dialog Box

Create a New Default Dictionary
Often you will have business or educational jargon that may not be recognized by the spelling and/or grammar check in Word.  You can customize the dictionary to recognize these words.

  • Click the Microsoft Office button
  • Click the Word Options Button
  • Click the Proofing tab
  • Click the When Correcting Spelling tab
  • Click Custom Dictionaries

Custom Dictionaries Button

  • Click Edit Word List
  • Type in any words that you may use that are not recognized by the current dictionary.

Custom Dictionaries Dialog Box

Check Word Count
To check the word count in Word 2007 look at the bottom left corner of the screen.  It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the total.

Word Count

Modify Page Margins and Orientations
The page margins can be modified through the following steps:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click Margins
  • Click a Default Margin, or
  • Click Custom Margins and complete the dialog box.

IMargins Dialog Box

To change the Orientation, Size of the Page, or Columns:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, Click the OrientationSize, or Columns drop down menus
  • Click the appropriate choice

Page Setup Group

Apply a Page Border and Color
To apply a page border or color:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Background Group, click the Page Colors or Page Borders drop down menus

Page Background Group

Insert Common Header and Footer Information
To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:

  • Click the Insert Tab on the Ribbon
  • Click Header or Footer
  • Choose a style

IHeader and Footer Group

  • The Header/Footer Design Tab will display on the Ribbon
  • Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Header and Footer Design Tab

Create a Page Break
To insert a page break:

  • Click the Page Layout Tab on the Ribbon
  • On the Page Setup Group, click the Breaks Drop Down Menu
  • Click Page Break

Page Breaks Dialog Box

Insert a Cover Page
To insert a cover page:

  • Click the Insert Tab on the Ribbon
  • Click the Cover Page Button on the Pages Group
  • Choose a style for the cover page

IInsert Cover Page Dialog Box

Insert a Blank Page
To insert a blank page:

  • Click the Insert Tab on the Ribbon
  • Click the Blank Page Button on the Page Group

Insert Blank Page Button

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be completed in one step.

Recording a Macro
To record a Macro:

  • Click the View Tab on the Ribbon
  • Click Macros
  • Click Record Macro

Record Macro Button

Record Macro Dialog Box

    • Enter a name (without spaces)
    • Click whether you want it assigned to a button (on the Quick Access Toolbar) or the keyboard (a sequence of keys)
    • To assign the macro a button on the Quick Access Toolbar:
      • Click Button
      • Under the Customize Quick Access Toolbar, select the document for which you want the Macro available

Customize Quick Access Toolbar Dialog Box

    • Under Choose Commands:  Click the Macro that you are recording
    • Click Add
    • Click OK to begin Recording the Macro
    • Perform the actions you want recorded in the Macro
    • Click on Macros
    • Click on Stop Recording Macros

Stop Recording Macro Button

    • To assign a macro button to a keyboard shortcut:
      • Click Keyboard
      • In the Press New Shortcut Key box, type the key sequence that you want and click Assign

Keyboard Marco Creation Dialog Box

    • Click Close to begin recording the Macro
    • Perform the actions you want recorded in the Macro
    • Click on Macros
    • Click on Stop Recording Macros

Running a Macro
Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.

  • To run a Macro from the Quick Access Toolbar, simply click the Macro Icon

Macro Button on Quick Access Toolbar

  • To run a Macro from the Keyboard shortcut, simply press the keys that you have programmed to run the Macro.

The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include in the Table of Contents.  For example:  Heading 1, Heading 2, etc. based on the content of your document.   When you add or delete headings from your document, Word updates your Table of Contents.  Word also updates the page number in the table of contents when information in the document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark the entries in your document.  The Table of Contents is formatted based on levels of headings.  Level 1 will include any text identified with the style Heading 1.

Mark Table of Contents Entries
You can mark the Table of Contents entries in one of two ways:  by using built-in heading styles or by marking individual text entries.

To Use Built-In Heading Styles

  • Select the text that you wish to be the heading
  • Click the Home Tab
  • In the Styles Group, click Heading 1 (or the appropriate heading)

Heading Style One Button

  • If you don’t see the style you want, click the arrow to expand the Quick Styles Gallery
  • If the style you want does not appear click Save Selection as New Quick Style

Heading New Style Quick Style Option

To Mark Individual Entries:

  • Select the text you wish to make a heading
  • Click the References Tab
  • Click Add Text in the Table of Contents Group
  • Click the Level that you want to label your selection

Table of Contents Add Text Levels Drop Down

Create a Table of Contents
To create the table of contents:

  • Put your cursor in the document where you want the Table of Contents
  • Click the References Tab
  • Click the Table of Contents button

Create Table of Contents Drown Down Menu

Update Table of Contents
If you have added or removed headings or other table of contents entries you can update by:

  • Apply headings or mark individual entries as directed above
  • Click the References Tab in the Ribbon
  • Click Update Table

Update Table of Contents Button

Delete Table of Contents
To delete a table of contents:

  • Click the References Tab on the Ribbon
  • Click Table of Contents
  • Click Remove Table of Contents

Remove Table of Contents Drop Down

Simple web pages can be created in Word using the Save as Feature.  In a web document, you can insert pictures and hyperlinks.  To view the document as you would a web page:

  • Click the View Tab on the Ribbon
  • Click the Web Layout Button in the Document Views Group

Web Layout View Button

Entering Text
To enter text into the document, simply begin typing.  If you want to adjust the layout of the page and text, you should use tables to format the page properly.

Hyperlinks
Hyperlinks, or links, allow the reader to click on text and go to another web site.  To create a hyperlink:

  • Select the text that will be the link
  • Click the Insert Tab of the Ribbon
  • Click the Hyperlink Button on the Links Group
  • Type in the web address, or URL, of the link
  • Click OK

Insert Hyperlink Dialog Box

Saving Web Pages
To save a web page:

  • Click the Office Button
  • Move the cursor over Save As
  • Click Other Formats

Save As Other Formats Button

  • Under Save as Type, click Web Page
  • Type in the name of the document (without spaces)

Save As Web Page

Lists allow you to format and organize text with numbers, bullets, or in an outline.

Bulleted and Numbered Lists
Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and letters depending on the organization of the list.

To add a list to existing text:

  • Select the text you wish to make a list
  • From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button

Bulleted and Numbered Lists Group

To create a new list:

  • Place your cursor where you want the list in the document
  • Click the Bulleted or Numbered Lists button
  • Begin typing

Nested Lists
A nested list is list with several levels of indented text. To create a nested list:

  • Create your list following the directions above
  • Click the Increase or Decrease Indent button

Increase and Decrease Indent Buttons

Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.

  • Select the entire list to change all the bullets or numbers, or
    Place the cursor on one line within the list to change a single bullet
  • Right click
  • Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

Bullet and Numbered Lists Formatting Drop Down Box

Word 2007 offers great tools for citing sources, creating a bibliography, and managing the sources.  The first step to creating a reference list and citations in a document is to choose the appropriate style that you will be using for formatting the citations and references.

Style
To choose a publishing style:

  • Click the References Tab on the Ribbon
  • Click the drop down box next to Style in the Citations & Bibliography Group
  • Choose the appropriate style.

Bibliography Styles

Citations
To insert a citation in the text portion of your document:

  • Click the References Tab on the Ribbon
  • Click the Insert Citation Button on the Citations & Bibliography Group
  • If this is a new source, click New Source
  • If you have already created this source, it will in the drop down list and you can click on it

Insert Citation Drop Down Menu

  • If you are creating a New Source, choose the type of source (book, article, etc.)
  • Complete the Create Source Form
  • If you need additional fields, be sure to click the Show All Bibliography Fields check box
  • Click OK

Create New Source Dialog Box

Placeholders
Placeholders can be utilized when there is a reference to be cited, but you do not have all of the information on the source.  To insert a Placeholder:

  • Click Insert Citation
  • Click Add New Placeholder

Add New Placeholder Button

Manage Sources
Once you have completed a document you may need to add or delete sources, modify existing sources, or complete the information for the placeholders. To Manage Sources:

  • Click the References Tab on the Ribbon
  • Click the Manage Sources Button on the Citations & Bibliography Group
  • From this menu you can Add, Delete, and Edit Sources (note, you can preview the source in the bottom pane of the window

Manage Sources Dialog Box

Bibliography
To add a Bibliography to the document:

  • Place the cursor in the document where you want the bibliography
  • Click the References Tab on the Ribbon
  • Click the Bibliography Button on the Citations & Bibliography Group
  • Choose Insert Built-in Bibliography/Works Cited or Insert Bibliography

Insert Bibliography Drop Down Menu

Insert Footnote
Some types of academic writing utilize footnotes.  To insert a footnote:

  • Click the References Tab on the Ribbon
  • Click Insert Footnote (or Insert Endnote depending on your needs)
  • Begin typing the footnote

Insert Footnote Group

Track Changes is a great feature of Word that allows you to see what changes have been made to a document.  The tools for track changes are found on the Reviewing tab of the Ribbon.

Track Changes Word Document

Begin Track Changes
To keep track of the changes you’ll be making to a document, you must click on Track Changes icon.
To start Tracking Changes:

  • Click Review Tab on the Ribbon
  • Click Track Changes
  • Make the changes to your document and you will see any changes you have made.

Activate Track Changes Button

Document Views
There are four ways to view a document after you have tracked changes:

  • Final Showing Markup:  This shows the document with the changes displayed
  • Final:  This shows the changed document, without the changes displayed
  • Original Showing Markup:  The original document with the changes displayed
  • Original:  The original document without any changes.

To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the Ribbon.

Track Changes Document Views Drop Down Menu

The Show Markup feature allows you to view different items (comments, formatting, etc.) and choose to view different authors’ comments.

Show Markup Menu

Accept or Reject Changes
When you view the changes in a document you can either choose to accept or reject the changes.  This allows you to review the document by each change to accept or reject each change.

Accept or Reject Changes Drop Down Menu

Comments
The New Comments icon also lets you add comments to the document.  To add a new comment, put your cursor where you would like to add the comment and click on New Comment.

Add New Comment Button

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